Essential Requirements of Video Conference Rooms
Video conference rooms are facilities used for
between two locations that are worlds apart. Video conference simulate
the traditional conference room setup wherein all participants are
convened at the table. The equipment used in the video conference room
is setup in such a way that all participants are seen and have equal
access to the video.
The entire event is staged much like a traditional
meeting in which participants discuss various points based on a set
agenda. However, there are video conference rooms available for
lectures that duplicate a classroom setup. Video conference rooms for
offices normally require a maximum of 25 participants at any given
Parts of a Video Conference Room
Furniture Layout/Room Type
The ideal conference table for a video conference
is either u-shaped or v-shaped as the form enables each participant to
have equal access to the camera during the session. The width of the
table should not exceed 12 feet and should not be longer than 24 feet.
This size is big enough for the audio-tracking cameras and the
The distance between the camera and the outermost
participant should be at the maximum distance of 25 feet. This ensures
that the audio-tracking systems will function correctly. The depth of
the room should not go over 40 feet from the camera to allow clear
The décor of video conference rooms is
at a minimum. The immediate area within the view of the camera should
be orderly. Avoid putting up artworks, plants, fans, and mirrors in the
video conference room as these items can affect the quality of the
video produced by the camera as it processes everything in its site
thus lessening its overall efficiency.
Wall colors for video conference rooms should be
neutral except white. The best colors are light blue, light grey or
beige. pass up wall treatments that involve dizzying patterns as these
can also damage the camera’s compression system.
Diffused fluorescent lighting is the best for
conference rooms. The atmosphere inside the video conference room
should be kept evenly lit in order to play down shadows. To make the
most of skin tones install a lighting system that uses a 3500-Kelvin
color. Limit the amount of light on the faces of the participants to
anywhere between 500 to 700 lux from a vertical angle.
Avoid using fluorescent lights that produce only
50 kHz as these types of lights can get in the way and affect wireless
keypads that are used during the operations.
Acoustics is an important part of a video
room that contributes immensely to the success of a video conference.
Installing the proper acoustic treatment in the video conference room
will help minimize reverberation or echo which can be quite a nuisance
during the operation. The appropriate NC or noise criteria rating for a
video conference room is 35.
To reduce reverberation it is best to coat the
of the video conference room like the walls, ceilings, and floors using
a material that absorbs sound. It is also important to separate the
video conference room from external sources of noise like water pipes,
street noise, and office machines.
The placement of the microphone will have an
the quality of the audio during the video conference. There are
generally two microphones installed in a video conference room. One
microphone should be place no less than six feet from the speakers of
the system. The second microphone should be located about ten feet from
the other microphone to ensure optimum audio quality.